HR Software

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Great HR isn’t just about people and processes — it’s about the technology that brings them together.

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The right HR software (also known as HRIS or HR systems) helps UK SMEs save time, stay compliant, and create a seamless employee experience. From onboarding and absence tracking to performance management and payroll, HR software powers a more effective HR function.

Your choice, your system

Independent HR software advice tailored to your business

At impact HR, we’re not tied to one platform. Instead, we work with a number of trusted HR software providers and help you choose the right partner based on your requirements, budget, and growth plans.

Our promise: we focus on your needs first, then recommend the HR software that fits best—so you don’t waste time or money on the wrong system.

  • Why HR software matters for SMEs

    Implementing HR software is one of the most effective ways to move your HR function from admin to strategy.

    • Reduce manual tasks: automate onboarding, holiday requests, approvals, and reminders.
    • Better data and insights: a single source of truth for people records, dashboards, and reporting.
    • Stay compliant: digital audit trails, e-signatures, and policy acknowledgements aligned with UK employment law and GDPR.
    • Boost employee experience: mobile self-service for payslips, absence, performance check-ins, and learning.
    • Scale easily: add recruitment, performance, payroll, or benefits modules as your business grows.

  • Key features of modern HR software

    When evaluating HR software, we help clients look at:

    • Core features: employee records, workflow automation, documents, leave and absence management.
    • Add-ons: recruitment (ATS), learning (LMS), time & attendance, expenses, payroll.
    • Integrations: accounting, payroll, SSO/MFA, BI dashboards.
    • Security & GDPR: data residency, encryption, retention rules, role-based access.
    • Support & roadmap: SLAs, release cycles, ease of admin use.
    • Total cost: licences, modules, set-up, training, and ongoing admin.

  • Who we work with

    • SMEs moving beyond spreadsheets and shared drives.
    • Multi-site businesses needing consistent processes.
    • Leaders looking for live HR metrics.
    • HR teams ready to shift from firefighting to strategy.

  • Data protection & cyber security

    Choosing HR software also means ensuring compliance with GDPR and cyber security best practice. We help you:

    • Review lawful bases for processing HR data.
    • Define retention schedules and access controls.
    • Ensure your vendor provides a GDPR-compliant DPA.
    • Confirm encryption, certifications, and breach response protocols.

  • Breathe HR – Simple, Smart HR Software for SMEs

    Breathe HR is an intuitive, cloud-based HR system that streamlines everyday admin — from managing holidays and sickness to storing documents and tracking performance. Designed for growing businesses, it saves time, ensures compliance, and gives you complete visibility of your people.

    Breathe HR

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The support you need. The impact your business deserves

Ready to streamline your HR with the right technology? Arrange a call with our team and we’ll help you find the software that fits your business best.

Schedule a call

What makes us different?

We don’t just offer advice, we become an extension of your business. We take the time to get to know you and your organisation, so we can deliver bespoke, relevant advice and documentation that works for your team and culture across the entire employment lifecycle.

We are also flexible in how we work with you. Choose from:

We can even enhance our services with admin support, HR software, elearning tools, recruitment support, payroll and more, giving you a complete people management solution, tailored to what you actually need and real value to your business.

Outsourcing your HR to us means gaining a reliable partner dedicated to supporting your people, protecting your business, and helping you thrive.

Our aim is to make a real impact in your business where it matters most: your people.

MORE WAYS WE CAN SUPPORT YOUR BUSINESS Flexible services to complement your HR software

  • Retained HR Support

    With our retained HR service, you get unlimited advice, bespoke documentation, and hands-on case management — all for a fixed monthly fee that keeps you compliant, confident, and free to focus on growth.

    Visit the Retained HR Support page

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    Pay as you go HR support

    Sometimes you don’t need ongoing HR support — you just need the right advice, or the right documentation, exactly when the situation calls for it. Our Pay As You Go (PAYG) HR services give you the flexibility to access expert support without committing to a retainer.

    Visit the Pay as you go HR support page

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    Elearning

    Empower your team with elearning designed specifically for small and medium-sized businesses. Our carefully curated course bundles provide the tools to ensure compliance, boost productivity, and build a thriving workplace culture. With flexible, CPD-accredited elearning courses, your staff can train anytime, anywhere.

    Visit the Elearning page

  • Employee Wellbeing

    We believe employee wellbeing isn’t a “nice to have” — it’s a business essential. When your people feel supported both in and out of work, they’re more engaged, motivated, and resilient. Our Employee Wellbeing services are designed to help you protect and enhance the wellbeing of your team through practical, evidence-based solutions that improve attendance, performance, and overall workplace culture.

    Visit the Employee Wellbeing page

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    Employee Engagement

    Enhance your organisational culture and drive success with tailored people insights and continuous feedback solutions to boost employee engagement.

    Visit the Employee Engagement page

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    HR for SMEs and New Businesses

    SMEs face unique challenges when it comes to managing people. Our HR services give you the confidence to stay compliant and the freedom to focus on what matters most — running and growing your business.

    Visit the HR for SMEs and New Businesses page

  • HR Projects

    Not every HR need fits into ongoing support. That’s why we offer tailored HR projects to help you manage complex issues, deliver change, and strengthen your people strategy. From restructures to EDI support, we provide expert guidance to keep your business compliant and moving forward.

    Visit the HR Projects page

Make an enquiry

Let’s talk

Start making your impact.

Whether you need day-to-day HR support, ad-hoc support or a long-term partner, we’re here to help.

Get in touch for a free initial chat — no pressure, just practical advice from people who get it.

0330 2369866
hello@impacthr.co.uk

Leicester: 6 St. Georges Way, 3rd Floor, St. George’s House, Leicester LE1 1QZ
London: 167 City Road, London EC1V 1AW
Leeds: Building 3, City West Business Park, Gelderd Rd, Holbeck, Leeds LS12 6LN
Essex: Halford House, 2 Coval Lane, Chelmsford, England, CM1 1TD