Back to Glossary

Display Screen Equipment (DSE) Last modified: September 22, 2025

impact hr ident
Display Screen Equipment

SECTION GUIDE

What is Display Screen Equipment (DSE)?

Display Screen Equipment (DSE) refers to any device with a screen that is used for work purposes. This includes desktop computers, laptops, tablets, smartphones, and specialist display monitors. The term is most commonly associated with office-based roles, but it also applies in sectors such as retail, healthcare, and logistics where staff use screens for monitoring systems, processing information, or completing tasks.

DSE use has grown significantly with the rise of hybrid and remote working, meaning many employees now spend long periods using laptops at home or working across multiple devices. While technology enables flexibility, prolonged use without proper set-up can lead to discomfort, health risks, and reduced productivity.

What does Display Screen Equipment mean in Health & Safety?

In the UK, DSE is regulated under the Health and Safety (Display Screen Equipment) Regulations 1992, which require employers to protect staff from health risks linked to screen use. These risks can include:

  • Musculoskeletal issues – neck, back, and shoulder pain caused by poor posture or awkward desk setups.
  • Work-related upper limb disorders – particularly in hands, wrists, and arms from use of keyboard, mouse etc. (Often referred to as RSIs).
  • Eye strain and headaches – from poor lighting, glare, or prolonged screen focus.
  • Fatigue and stress – often linked to high workloads, poor workstation design, or lack of breaks.

Employers should conduct DSE risk assessments for anyone who uses screens daily for a significant part of their role (sometimes referred to as a “DSE user”). This applies to office-based employees, home workers, and hybrid staff.

  • Why does Display Screen Equipment matter for your business?

    Good DSE management is about more than ticking compliance boxes. It directly affects:

    • Employee well-being – Poor workstation design can cause long-term health issues, leading to discomfort and absence.
    • Productivity – Staff who work comfortably and without health concerns are more focused and efficient.
    • Legal compliance – Failing to follow DSE guidance could result in worker injury, enforcement action or civil claims.
    • Retention and engagement – Employees who feel supported with ergonomic equipment and flexible solutions are more likely to stay with the business.
    • Reputation – A strong wellbeing culture enhances your employer brand, attracting and retaining top talent.

    In short, employers that prioritise their employees’ use of DSE not only meet their legal duties but also build healthier, happier, and more productive teams.

  • Display Screen Equipment best practices and guidelines

    Managing DSE effectively involves a structured approach. Best practices include:

     Conduct thorough DSE risk assessments

    • Review every employee’s workstation, whether in the office or at home, and identify potential risks. Use standard templates or software to ensure consistency.

    Promote correct workstation set-up

    • Screens should be at eye level, chairs adjusted for good posture, and keyboards and mice positioned to prevent strain. Encourage staff to take ownership of their setup.

    Encourage regular breaks and movement

    • Even with the best set-up, prolonged screen use can cause strain. Encourage employees to take short breaks every hour to stand, stretch, or look away from the screen.

    Provide equipment and adjustments

    • Employers should supply items such as adjustable chairs, footrests, monitor risers, or external keyboards and mice where needed. This is particularly important for laptop users.

    Train employees on DSE awareness

    • Staff should understand how to set up their workspace correctly and the importance of reporting any discomfort early. Training should cover both office and remote working setups.

    Support remote and hybrid workers

    • The employer’s duty of care applies equally to home working. Encourage staff to complete self-assessments and provide guidance on ergonomics in the home environment.

    impact HR can support your business by carrying out DSE risk assessments, providing templates, delivering training, and recommending cost-effective solutions.

Your Questions Answered

FAQs on Display Screen Equipment

  • What tools help with DSE compliance?Reveal

    Online self-assessment platforms, ergonomic checklists, HR systems, and e-learning modules are all effective ways to manage DSE obligations and track compliance.

  • Are homeworking setups covered by DSE rules?Reveal

    Absolutely. Employers have the same legal duty to assess and support safe DSE use for employees working from home as they do for office-based staff.

  • How often should DSE assessments be reviewed?Reveal

    Risk assessments should be revisited if the employee changes location, uses new equipment, or reports issues. As a best practice, many businesses review DSE Assessments annually.

  • Do employers need to provide free eye tests?Reveal

    1. Yes. Employees classed as DSE users are entitled to free eye tests on request. If glasses are required specifically for screen use, employers must contribute to the cost.

  • What is the legal requirement for DSE in the UK?Reveal

    Employers must follow the Health and Safety (Display Screen Equipment) Regulations 1992, which require risk assessments, provision of suitable equipment, free eye tests, and regular reviews.

Where to find out more A collection of hand-picked useful resources in relation to Display Screen Equipment from impact HR and beyond

Need support managing the use of Display Screen Equipment ?

Whether you’re updating HR policies, training managers, or handling complex employee issues, impact HR can help you stay compliant, confident, and in control. Request a callback to see how we can support your business.

Request a callback

Make an enquiry

Let’s talk

Start making your impact.

Whether you need day-to-day HR support, ad-hoc support or a long-term partner, we’re here to help.

Get in touch for a free initial chat — no pressure, just practical advice from people who get it.

0330 2369866
hello@impacthr.co.uk

Leicester: 6 St. Georges Way, 3rd Floor, St. George’s House, Leicester LE1 1QZ
London: 167 City Road, London EC1V 1AW
Leeds: Building 3, City West Business Park, Gelderd Rd, Holbeck, Leeds LS12 6LN
Essex: Halford House, 2 Coval Lane, Chelmsford, England, CM1 1TD