Return to work interview form template

Why return to work interviews matter

Return to work conversations are one of the most effective ways to:

• Reduce short-term absence and repeat absences
• Spot underlying health or workplace issues early
• Ensure legal compliance (Fit Notes, self-certification, reporting procedures)
• Support employee wellbeing and engagement
• Maintain consistent record-keeping for HR and H&S audits

With absence levels across the UK still above pre-pandemic norms, SMEs need a tool that brings structure and clarity to these conversations — without unnecessary complexity.

What’s Inside the Template

The downloadable Return to Work Interview Form includes all the sections a manager needs to carry out a proper review, including:

 

How to use this form effectively

Hold the meeting on the employee’s first day back

• Early conversations are essential for wellbeing and compliance.

Use the form to guide — not script — the discussion

• It keeps the meeting structured while still allowing natural dialogue.

Record factual information accurately

• Avoid assumptions; capture what the employee explains.

Review patterns over time

• The form helps highlight recurring issues, including Bradford Factor trends.

Agree appropriate adjustments or actions

• Whether temporary or long-term, document and follow through.

Refer to Occupational Health where needed

• The form includes consent prompts and next steps.