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Toolbox Talks

Using Ladders and Stepladders

SECTION GUIDE

The purpose of this toolbox talk is to ensure that ladders and stepladders are selected, inspected and used safely, and only where they are suitable for the task. Incorrect use of access equipment remains a common cause of serious injury.

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    • What are the hazards?

      Falls from height remain one of the leading causes of serious injury at work. Inappropriate selection or unsafe use of ladders and stepladders can result in falls, dropped objects and injuries to the user and others nearby.

      Ladders and stepladders are commonly used for short-duration access tasks. If they are used incorrectly, positioned poorly or left unattended, they can present significant risks.

      Ladder and stepladder safety at work is so important.

    • Who might be harmed and how?

      • Operatives – falls resulting in fractures, head injuries or serious harm
      • Anyone bystanding including children – struck by falling tools, materials or unsecured equipment ladders

      Risks may increase in occupied areas where people, including children may pass beneath or close to the work activity.

    • When ladders & stepladders may be used

      Ladders and stepladders should only be used for short-duration, low-risk tasks, where it is not reasonable practical to use alternative equipment such as podium steps or scaffold.

      Examples include:

      • Minor drilling or fixing
      • Adjustments or inspections
      • Light maintenance tasks

      They should not be used:

      • For heavy or strenuous work
      • Where side loading or overreaching is required
      • For tasks of long duration

    • Equipment selection

      • Only EN131 “Professional” ladders and stepladders should be used
      • Avoid “domestic” grade ladders on all site work
      • Equipment must be suitable for the task and the working environment

      All ladders and stepladders:

      • Are recorded on a central equipment register
      • Are subject to periodic inspection
      • Must be visually checked before each use

      Any defective equipment must be removed from use immediately and reported. 

    Pre-use checks

    Before each daily use, you should check:

    • Stiles, rungs, and steps for damage or cracks
    • Ladder feet are present, secure, and not excessively worn
    • Locking bars and spreaders operate correctly
    • Ladder is clean of paint, grease or debris

    If defects are identified, the ladder / stepladder must not be used.

    • Stepladders

      • Fully open the ladder and engage locking devices
      • Use only on firm, level ground
      • Do not stand on the top step unless it is designed for standing
      • Maintain three points of contact
      • Do not overreach (keep your belt buckle within the stiles)

    • Ladders

      • Set the ladder at the correct angle (1:4 ratio)
      • Secure the ladder where practicable to prevent movement

    • Tools, materials & falling objects

      • Use tool belts where practicable
      • Do not carry loose items while climbing
      • Do not leave tools or materials on steps or platforms
      • Keep the area below clear and adequately segregated

    • Remember

      • Don’t leave ladders unattended. Remove from the area when not in use
      • Position away from doors, walkways and access routes where possible
      • Avoid carrying heavy or bulky items
      • Don’t overreach! Move the ladder instead
      • Use barriers where possible
      • Increased vigilance is required where children are present

       

    • Discussion Points

      • Where should ladders and stepladders be used?
      • Describe what to look for during a pre-use check
      • Is your ladder marked EN131 “professional”?
      • How should stepladders be safely used?
      • How should ladders be safely used?

    • Download the Toolbox Talk PDF

      Working at Height – Flat Roofs - Toolbox Talk

      Ideal for team briefings, training sessions, or your health & safety records.

      Download Toolbox Talk

    Your Questions Answered

    Everything you need to know about ladder safety at work

    • What is ladder safety at work?Reveal

      Ladder safety at work refers to the correct selection, inspection and use of ladders and stepladders to reduce the risk of falls and workplace injuries.

    • Why is ladder safety important?Reveal

      Incorrect ladder use is one of the most common causes of workplace accidents. Following safe working practices helps prevent falls, injuries and potential legal issues for employers.

    • When should a ladder be used at work?Reveal

      Ladders should only be used for short-duration, low-risk tasks where more suitable access equipment is not required.

    • What checks should be carried out before using a ladder?Reveal

      Before use, ladders should be checked for damage, missing feet, loose rungs, cracks or signs of wear. They should also be placed on firm, level ground.

    • How often should ladders be inspected?Reveal

      Ladders should be visually checked before every use and formally inspected at regular intervals in line with company procedures.

    Where to find out more A collection of hand-picked useful resources for ladder safety at work from impact HR and beyond

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